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CONSTITUTION OF THE BALLOON AND AIRSHIP FEDERATION OF SOUTH AFRICA

 

1.         NAME

The name of the association shall be the;

BALOON AND AIRSHIP FEDERATION OF SOUTH AFRICA

Hereinafter referred to as BAFSA

 

2.         OBJECTIVES

2.1      To control, through the Aero Club of South Africa, all aspects of Sport Balloon and Airship flying in South Africa.

2.2      To promote the sport of Balloon and Airship flying.

2.3      To establish and maintain contact with ballooning and airship organisations, manufacturers, clubs and authorities on a worldwide basis.

2.4      To keep members fully informed of all technical and practical developments on a worldwide basis.

2.5      To supervise the training of balloonists and to control the issue of Sport Aviation licences — Free Balloons and Airships.

2.6      To assist any organisation where such assistance or application of the skills of BAFSA and its members will be of benefit to ballooning.

 

3.         MEMBERSHIP

3.1      All applicants for membership shall be considered and decided upon by the Committee.

3.2      Should any application for membership be rejected, the Committee shall not be bound to supply any reason for such rejection.

3.3      On an application for membership being accepted, notice thereof having been given to the applicant, the applicant (new member) shall immediately;

3.3.1  become entitled to all the privileges and benefits of BAFSA.

3.3.2  become immediately liable for all fees and subscriptions due for the current year and annually thereafter.

3.3.3  be bound by this Constitution and shall be presumed to be aware of all the provisions of the constitution.

3.4      The Committee shall have the right to offer Honorary Membership to specific individuals in exceptional circumstances.

3.5      Should it be established that an applicant for membership was accepted on willfully falsified information the Committee shall have the power to cancel such an acceptance after an investigation into the matter. The member whose acceptance is thus cancelled shall cease to be a member of BAFSA and shall have no claims whatsoever against BAFSA for damages, return of any fees or subscriptions already paid, or on any other grounds whatsoever.

3.6      Membership shall only be effective upon receipt of the Entrance Fee (if any) and the current year's subscription.

3.7      Resignation: A member may at any time resign from BAFSA by giving 30 days written notice to the Secretary or any other Committee Member. Such a member shall, however, remain liable for any other amounts due to BAFSA.

 

4.         ENTRANCE FEE AND ANNUAL SUBSCRIPTION

4.1      The entrance fee and annual subscription shall be decided upon from time to time by the Committee.

4.2      Subscriptions shall be due and payable on the first day of the new financial year. Should any subscriptions payable by any member still be outstanding three months after the due date, the Committee shall be entitled to remove the name of such defaulting member from the membership list, provided the member in question has been given a final written reminder to pay.

 

5.         THE COMMITTEE

5.1      The Committee shall consist of at least three members holding one or more of the following positions:

Chairman, Vice Chairman, Treasurer, Secretary, Technical Officer, Safety Officer, Training Officer, CIA Delegate, PRO and Land Owner Relations Officer, Any other portfolio the Committee may deem necessary,

5.1.1  The Chairman and Vice Chairman shall be two separate people but more than one of the other positions may be held by a single Committee Member

5.2      The Committee shall be entitled to co-opt extra members onto the Committee for specific reasons. These co-opted members will serve on the Committee only for the balance of the year in which they were co-opted.

5.3      The Committee shall be elected at the Annual General Meetings and their term of office shall be for two years.

5.4      The Chairman shall, in the event of a tied vote, have a second or casting vote.

5.5      The Committee shall be entitled to open one or more bank accounts in the name of BAFSA and the signatories will always be two separate Committee members who will sign jointly.

5.6      The day to day management and control of BAFSA shall be vested in the Committee who shall keep members informed on any matters of interest or which materially affect members or the sport of ballooning.

 

6.         MEETINGS

6.1      ANNUAL GENERAL MEETING

6.1.1  The Annual General Meeting shall be held each year after the financial year end and before the annual general meeting of Aero Club and will be on such a date and at such a time and place as the Committee may determine on 14 days written notice to the members.

6.1.2  The omission to send notice of an Annual General Meeting to any member shall not invalidate such a meeting.

6.1.3  Notice of any resolution to be proposed at an Annual General Meeting other than ordinary business must be lodged with the Secretary not less than three days prior to the meeting in order that it may be included in the agenda. Such a resolution must be signed by a seconder.

6.1.4  Only fully paid up members shall be entitled to vote at the Annual General Meeting.

6.1.5  Members may be represented at the Annual General Meeting by means of a signed proxy.

6.1.6  The business at an Annual General Meeting will be:

6.1.6.1      To confirm the minutes of the previous meeting.

6.1.6.2      To receive the Treasurer's Financial Report.

6.1.6.3      To receive the Chairman's Report.

6.1.6.4      To deal with any Resolutions concerning BAFSA, of which the required notice has been given. (ref. 6.1.3)

6.1.6.5      To open the meeting to the floor for any general matters.

6.1.6.6      To elect members to the Committee for the following year.

6.1.7  Nominations for election to the Committee shall be lodged with the secretary before the commencement of the Annual General Meeting. These nominations, with the signed consent of the candidate, shall be properly proposed and seconded by members of good standing.

6.1.8  Every matter submitted to the meeting shall be decided by a show of hands, the Chairman having a second or casting vote. Should the majority of the members present so desire, a closed ballot may be held.

6.1.9  A quorum for an Annual General Meeting shall consist of 20% of the members in good standing. Should there not be a quorum within thirty minutes of the scheduled start of the meeting, the meeting shall be postponed for 14 days to be held at the same time and place, or other such place that may be decided. Such members as are present at the second meeting will constitute a quorum.

6.2      SPECIAL GENERAL MEETING

6.2.1  The Committee may at any time call a Special General Meeting of the members by giving not less than 14 days written notice to the members, specifying the object for which the meeting is being called. The Committee shall, in a like manner call a Special General Meeting upon receipt of a requisition signed by not less that 25% of the membership specifying the object for which they want the meeting called. A quorum for a Special General Meeting shall consist of 20% of the members in good standing.

 

7.         ACCOUNTS AND MINUTES

7.1      All books of accounts shall be kept up to date and an Income and Expenditure Account and Balance Sheet shall be drawn up annually at the close of each financial year which shall be 31st December and shall be presented at the Annual General Meeting.

7.2      True copies of all minutes of all meetings of BAFSA and Committee Meetings shall be kept in a bound minute book.

7.3      All books, accounts and vouchers of BAFSA shall be open to inspection by any member at any reasonable time.

 

8.         DISCIPLINE

8.1      Should any member, in the opinion of the Committee, willfully commit any act prejudicial to the interests or reputation of BAFSA, the Committee shall have the following powers:

8.1.1  To expel such a member.

8.1.2  To call upon such a member to resign, and if he/she fails to resign within seven days, to expel such member.

8.1.3  To call upon such a member in writing to appear before the Committee and there to explain his/her conduct.

8.1.4  The Committee's decision in respect of any matter of discipline shall be final, subject to the members right to appeal for his/her case to be heard at a Special General Meeting provided for in terms of clause 6.2.1.

 

9.         GUESTS

9.1      Any member introducing guests to BAFSA associated functions will be held responsible for their conduct and any such liabilities as may be incurred by them during BAFSA functions/activities.

9.2      No member shall at any time introduce as a guest any person who has been expelled or invited to resign from BAFSA, or any person the Committee have expressly barred or refused membership.

 

10.      INDEMNIFICATION

10.1    BAFSA shall not be held responsible for any accidents or injuries whatsoever to members or any other persons during BAFSA activities.

10.2    BAFSA shall indemnify its Committee Members and Office bearers against any loss or injury whatsoever which may be suffered as a result of their carrying out their duties as Officers of BAFSA.

 

11.      AMENDMENTS TO THE CONSTITUTION

11.1    No alteration shall be made to this Constitution other than at an Annual General Meeting or a Special General Meeting. Notice of any proposed alteration and or amendment shall be lodged with the Secretary, in writing, not later than 14 days prior to the meeting at which the proposal is to be considered. Before such alterations and/or amendments become effective, they shall be approved and passed by at least 60% of the members present at the meeting.

 

12.      DISSOLUTION

12.1    BAFSA may be dissolved on a resolution passed by not less than 80% of the membership on the grounds that BAFSA has become dormant or is unable to fulfill it's purpose and objectives.

12.2    If, upon the dissolution and winding up of BAFSA,  there remains, after the satisfaction of all it's debts and liabilities, any assets whatsoever, such assets shall not be paid or distributed amongst the members of BAFSA but shall be dealt withotherwise as may be determined by the members assembled at the Special General Meeting called to dissolve BAFSA..

 

CLAUSE 7.1 AMENDED AND APPROVED AT THE 2005 ANNUAL GENERAL MEETING HELD ON 17TH NOVEMBER 2005 AND CLAUSE 6.1.1AMENDED AND APPROVED AT SPECIAL GENERAL MEETING HELD ON 8TH DECEMBER 2005.

CLAUSES 6.1.7, 6.1.9 & 6.2.1 AMENDED AND APPROVED AT THE ANNUAL GENERAL MEETING HELD ON 29TH MAY 2011

CLAUSES 5.1 AND 7.1 AMENDED AND APPROVED AT THE SPECIAL GENERAL MEETING HELD ON 8TH NOVEMBER 2012